PRIVACY POLICY
HITEXIS LLC (“HITEXIS”) takes the security of your data very seriously and has developed a policy and data protection framework that includes technical and organizational measures to ensure the maintenance of your privacy.
The primary purpose of HITEXIS in processing your data is to provide information and/or services. This Privacy Policy explains our data processing techniques and your choices regarding how your data is collected and used.
The privacy policy concerning your personal data is based on the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, commonly referred to as the General Data Protection Regulation (GDPR), as well as other relevant and applicable regulatory enactments of the industry.
DATA CONTROLLER
- “HITEXIS” Limited Liability Company
- Registration number: 40203260627
- Legal address: Gustava Zemgala gatve 78-1, Rīga, LV-1039
- Office address: Gustava Zemgala gatve 78-1, Rīga, LV-1039.
WHAT DATA DO HITEXIS PROCESS?
HITEXIS collect personal information about you, if you choose to give us this information, such as email addresses for communication or consultation. In some cases, you may have already provided HITEXIS with your personal information (for example, if you are a former employee).
In some cases, HIETXIS use cookies, web beacons and other technologies to automatically collect certain types of information when you visit our website or email us. Gathering this information will allow us to improve your online experience and the usability and efficiency of our websites, and to evaluate the results of our marketing activities. When you visit our website, HITEXIS may have access to the following information, which may contain your personal information:
- Your device and browser;
- Information from cookies. Learn more about how HITEXIS use cookies in our cookie policy;
- Google analytics and other similar technologies HITEXIS use.
When you provide personal information to HITEXIS, HITEXIS will use that information in accordance with the terms of this Privacy Policy. Your personaldata will not be used for any other purpose unless HITEXIS have obtained your permission or if the use of personal data for other purposes is required or permitted by law or professional standard.
LEGAL BASIS FOR DATA PROCESSING
HITEXIS processes your personal data in accordance with applicable law and only if there is a legal basis for the processing, which may vary depending on the purposes of the processing and the specific nature of the data. HITEXIS may rely on the following legal bases:
- Legitimate interests: Your personal data is processed based on the legitimate interests of HITEXIS or third parties, always ensuring that such processing does not infringe upon your rights and freedoms. For example, HITEXIS may process your data for marketing purposes in light of our legitimate interest in developing and improving our business.
- Legal obligation: Your personal data is processed based on legal obligations imposed on us by applicable law, such as the obligation to file financial and tax returns or when HITEXIS is required to participate in legal proceedings.
- Fulfillment of the contract: The processing of your personal data is necessary to fulfill our contractual obligations.
- Your consent: In certain cases, HITEXIS will request your explicit consent to process some of your personal data, and we will only process your personal data in this manner if you provide consent.
PURPOSE OF DATA PROCESSING
HITEXIS collects and processes your data for the following purposes:
- responding to your inquiries and providing information;
- Compiling anonymous statistics on website usage;
- Providing services;
- Updating services;
- Implementing direct marketing;
- Offering customer support (HITEXIS may also gather additional information about you to search for and provide answers to your support questions);
- Analyzing customer characteristics to understand customer needs and the market for the development of new products and services, as well as for marketing communication purposes.
The personal data collected is handled in accordance with the policy described in the Regulation. HITEXIS employees and authorized individuals use your data solely for the purposes mentioned above and to enhance the quality of HITEXIS’s services.
DATA RETENTION
HITEXIS will retain and process your data for as long as any of the legal bases for processing personal data mentioned above are applicable. Once the legal basis for processing expires, HITEXIS will proceed to delete your data.
TRANSFER OF DATA TO THIRD-PARTIES
To provide our services, HITEXIS collaborates with third parties with whom we may share personal information to support those services. Your personal data may be transferred to third-party service providers (processors) who assist us with the following services:
In order to provide our services, HITEXIS work with third parties with whom HITEXIS may share personal information in support of those services. Your personal data may be transferred to third parties (processors) who provide us with the following services:
Service Providers: If necessary, HITEXIS may transfer your data to companies that provide services to us, such as third parties that offer:
- Customer data analysis services
- Direct marketing messaging service
- System development and maintenance services
- Data center services
- Hosting and server hosting services
- communication and content delivery networks
- Other relevant service providers as needed.
In certain situations, HITEXIS may have a legal obligation to disclose your information to third parties if required by law or upon request.
Group Companies: HITEXIS may share your information within our group of companies if we have already obtained your contact information within the scope of our cooperation and wish to offer you our current products or services. You have the right to refuse to receive such offers by contacting the group representative using the provided contact information.
Third-party service providers receive only the minimum amount of personal information necessary to fulfill the services we have requested. HITEXIS ensures that we only engage service providers who uphold the same data protection obligations and privacy rules as mandated by applicable laws.
YOUR RIGHTS
You have the right to request access to your personal data and to request its correction, amendment, deletion, transfer, or restriction of use. Additionally, you have the right to object to the processing of your personal data and the right to data portability. To exercise these rights, please contact us using the provided contact information below.
To ensure compliance with applicable laws, HITEXIS will evaluate each request and its merits and respond to you within 30 days. In order to verify your identity, we may request additional information from you before providing the requested information.
If you believe that HITEXIS has processed your personal data unlawfully, you have the right to lodge a complaint using the contact details provided below or by contacting the relevant data protection supervisory authority.
CHANGES TO PRIVACY POLICY
HITEXIS reserves the right to update or revise this Privacy Policy periodically in accordance with applicable laws. These updates are necessary to reflect any changes in our privacy practices.
The most recent version of the Privacy Policy can always be found on the HITEXIS website at www.hitexis.com. We encourage you to regularly review the Privacy Policy to stay informed about how your personal data is being handled.
CONTACT INFORMATION
If you have any questions or concerns regarding our Privacy Policy, please don’t hesitate to contact a HITEXIS Data Protection Specialist. You can reach us via email at info@hitexis.com or by phone at +371 23552443.
If, after contacting HITEXIS, you feel that your data processing issue has not been resolved, you have the right to file a complaint with the Data State Inspectorate. The contact information for the Data State Inspectorate is as follows: Data State Inspectorate 17 Elijas Street, Riga, LV-1050.
We are committed to addressing any concerns or inquiries you may have regarding the protection and processing of your personal data.
COOKIES POLICY
HITEXIS’s website uses cookies to enhance your browsing experience. By giving your consent, you allow the placement of various types of cookies on your computer or other devices when accessing our website. In addition to cookies that are essential for the functioning of the website, we may also utilize web beacons, pixels, or similar storage technology.
This Cookie Policy aims to provide you with information about the types of cookies that HITEXIS uses on our website and the purposes for which they are used.
WHAT ARE COOKIES?
- Cookies are indeed small text files that are created by a website and stored on your device when you visit that website. When you revisit the website, your browser sends the information stored in the cookies back to the website, enabling it to recognize and remember your preferences, settings, and other relevant information. This helps to enhance your user experience by making subsequent visits easier and more personalized to your preferences.
WHAT TYPES OF COOKIES AND FOR WHAT DO HITEXIS USE THEM?
HITEXIS utilizes various types of cookies on our website for different purposes. Here is information about the types of cookies that may be stored in your browser:
- Strictly Necessary Cookies: These cookies are essential for the proper functioning of the website and cannot be disabled. They are typically set in response to your actions or requests, such as privacy settings or form submissions. Blocking or disabling these cookies may impact the functionality of certain sections of the website. No personally identifiable information is stored in these cookies.
- Functional Cookies: These cookies enable specific functionalities on the website, such as social media sharing or feedback collection. They may include third-party features as well.
- Performance Cookies: Performance cookies help us analyze and understand key performance indicators of the website, allowing us to enhance the user experience for visitors.
- Analytical Cookies: Analytical cookies are used to track and measure website visits and sources, enabling HITEXIS to evaluate and improve the website’s performance. They provide aggregated and anonymous information about page popularity and visitor navigation. These cookies are stored permanently on your device. Disabling these cookies will prevent HITEXIS from monitoring website operations and recognizing your previous visits.
- Other Cookies: This category includes uncategorized cookies that are still being analyzed and have not yet been classified into a specific category.
THIRD-PARTY COOKIES
On our website, we may utilize third-party services, including analytics services, to gather insights into the popularity and usability of our website. These services may employ cookies to collect information about your interactions with our website. You can find further details about these cookies and their respective privacy policies by visiting the websites of the relevant third-party service providers. Please note that any information obtained from third-party cookies is processed by the respective service provider.
You have the option to opt-out of third-party cookie processing at any time. For more information on how to do this, please refer to the next section of the Cookie Policy.
In particular, HITEXIS may utilize Google Analytics cookies to measure user interaction with our website. These cookies collect information such as unique visits, repeat visits, session duration, and website activity. This data helps us understand how users engage with our content.
Additionally, HITEXIS may employ Facebook pixels to process information about user activity on our website, such as the specific pages you visit, your Facebook identity, and your browser data. This information is used to display interest-based ads to you while you are using Facebook and to measure conversions across devices. It also enables us to gain insights into user interactions on our website.
For more information about how Google Analytics and Facebook handle your data, and to manage your preferences or opt-out, we recommend visiting their respective websites and reviewing their privacy policies.
HOW CONTROL COOKIES?
Upon visiting our website, you will receive a notification informing you about the use of cookies. You will also be presented with a Cookie Options window, where you can choose and consent to the placement of cookies.
Respecting your privacy, HITEXIS provides you with the opportunity to opt-out of specific types of cookies, select preferred types of cookies, and modify your settings accordingly. It’s important to note that disabling certain types of cookies may impact the functionality and capabilities of the website.
You have the ability to control and delete cookies as desired. You can manage and configure cookie settings, including removing or blocking all cookies already stored on your computer. However, please be aware that by doing so, certain features of the website may not function properly, and you may need to manually adjust your preferences each time you visit the website.
It’s important to note that if you choose not to allow certain cookies, you may not be able to fully utilize all the features and services available on HITEXIS’s website.
CHANGE TO COOKIES POLICY
HITEXIS retains the right to modify or update this Cookie Policy as necessary. These changes are essential to ensure alignment with our latest privacy practices. The policy becomes effective as soon as it is published on our website.
By continuing to use our website and/or services after any changes have been made to this Cookie Policy, you are indicating your consent to the updated terms. It is your responsibility to regularly review the contents of this policy to stay informed about any revisions.
The most current version of the Cookie Policy can always be accessed on the HITEXIS website at www.hitexis.com
CONTANT INFORMATION
If you have any inquiries regarding your personal information or any concerns related to this Cookie Policy, or if you wish to file a complaint regarding the processing of your personal information by HITEXIS, please feel free to contact us.
You can reach us via email at info@hitexis.com, or by phone at +371 23552443, or by mail at the following address: Gustava Zemgales Gatve 78-1, Riga, Latvia.
We are committed to addressing your concerns and providing you with the necessary assistance.
RECRUITING PRIVACY POLICY
HITEXIS LLC (“HITEXIS”) is committed to protecting your privacy during the recruitment process. It is important that HITEXIS inform you about the processing of your personal data by HITEXIS, thus ensuring the transparency and comprehensibility of this process. The purpose of HITEXIS for processing your data in this case is recruiting process, including internships. This recruiting policy explains our data processing techniques and your choices regarding how your data is collected and used.
This recruiting policy regarding your personal data is based on the provisions of Regulation (EC) No 1049/2001 of the European Parliament and of the Council of 27 April 2016. 2016/679 (hereinafter – the Regulation) and the Personal Data Protection Law, as well as other relevant, valid and applicable regulatory enactments of the industry.
DATA CONTROLLER
- “HITEXIS” Limited Liability Company
- Registration number: 40203260627
- Legal address: Gustava Zemgala gatve 78-1, Rīga, LV-1039
- Office address: Gustava Zemgala gatve 78-1, Rīga, LV-1039.
WHAT DATA DO HITEXIS PROCESS?
During the recruitment process, HITEXIS processes the information it obtains in the following situations:
- When you apply for a vacancy: HITEXIS processes all the information provided in your CV, application letter, and any other documents attached to your application.
- When you apply for an internship at HITEXIS: HITEXIS processes all the information contained in your internship application.
- When you apply for another vacancy at HITEXIS: HITEXIS processes the information you provide, even if there is no specific vacancy available at the time.
- During interviews or any other communication with HITEXIS throughout the selection process, the information you provide may be processed.
- If HITEXIS contacts you in collaboration with a recruitment company or specialist, or based on professional information available in your profile on widely used job and career portals or databases such as LinkedIn, CV Online, or based on a recommendation.
- If HITEXIS receives an application from an employment promotion organization within the framework of cooperation, such as an EU-funded project of the State Employment Agency.
- The information you provide during practical exercises.
- Feedback about you from individuals you have specified.
- Any other information you provide to HITEXIS for the purpose of applying for a position or internship.
HITEXIS does not require any special category of personal data (data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic or biometric data, health data, or data concerning a person’s sex life or sexual orientation). However, if you choose to provide such information, HITEXIS will process it in accordance with this Privacy Policy.
In certain cases, if reasonably necessary, HITEXIS may look up information about you, such as your skills, experience, qualifications, or any other publicly available information on social networking sites like LinkedIn, Facebook, Instagram, Twitter, etc.
PURPOSE FOR PERSONAL DATA PROCESSING AND LEGAL BASIS
HITEXIS processes the information provided for the purpose of assessing applications, selecting the most suitable candidate for the position, and protecting its legal interests when necessary. The processing of your personal data by HITEXIS is done in accordance with applicable laws and relies on a legal basis for the processing.
The legal bases for the processing of your personal data by HITEXIS may include:
- Legal obligation: HITEXIS may process your personal data if it is necessary to comply with legal obligations imposed on HITEXIS by applicable laws. For example, fulfilling obligations related to employment or data protection laws.
- Legitimate interests: HITEXIS may process your personal data based on its legitimate interests or the legitimate interests of third parties, provided that such processing does not infringe on your rights and freedoms. This includes purposes such as evaluating and selecting candidates for positions.
- Your consent: By applying for a vacancy or internship at HITEXIS, it is considered that you have read and agreed to the terms and conditions, including the processing of your personal data. If HITEXIS requires your consent for specific processing activities, it will seek your explicit consent and process your data accordingly.
By applying for our a vacancy or internship HITEXIS will consider that you have read and agreed to this terms and conditions.
DATA RETENTION
HITEXIS will retain and process your personal data for as long as there is a legal basis for the processing, based on the purposes mentioned earlier. Once the legal basis for processing expires, HITEXIS will delete your data.
Regarding the information you provide during the application and selection process for vacancies, HITEXIS will keep this data for a period of 2 years, or it may be deleted sooner if you withdraw your consent.
However, HITEXIS may retain certain copies of your personal information even after the expiration of the legal basis for processing in the following circumstances:
- Legal obligations: HITEXIS may retain your data to fulfill its legal obligations, such as obligations under employment or data protection laws.
- Dispute resolution: HITEXIS may retain your data if it is necessary to resolve disputes, defend against legal claims, or establish, exercise, or defend legal rights.
- Fraud prevention and security: HITEXIS may retain your data to prevent fraud and abuse, ensure the security of its systems and operations, and protect its or third parties’ legitimate interests.
- Contractual obligations: HITEXIS may retain your data if it is necessary to fulfill its contractual obligations with you or with third parties.
HITEXIS ensures that any retention of your personal data is done in compliance with applicable laws and regulations, and takes appropriate measures to protect your privacy and security.
TRANSFER OF DATA TO THIRD-PARTIES
HITEXIS may work with third-party service providers to support the provision of its services, and in such cases, personal information may be shared with these third parties. The following are examples of third parties to whom HITEXIS may transfer your personal data:
- Service providers: HITEXIS may transfer your data to companies that provide services to HITEXIS to support its operations. These may include customer data analysis services, personnel data processing software providers, system development and maintenance services, data center services, data hosting services, communication and content delivery networks, and others who require the data to fulfill their respective services.
- Legal obligations: HITEXIS may have a legal obligation to disclose your information to authorities specified by law, such as regulatory bodies or law enforcement agencies.
- Corporate group: HITEXIS may share your personal data with its affiliates, subsidiaries, and parent companies that are part of the same corporate group as HITEXIS.
HITEXIS ensures that any third-party service providers with whom it shares personal information only receive the minimum amount of data necessary to provide the requested services. HITEXIS also ensures that these third parties adhere to data protection obligations that are in line with applicable privacy laws and regulations.
It is important to note that HITEXIS takes measures to protect your personal information when sharing it with third parties and ensures that appropriate data protection safeguards are in place to maintain the confidentiality and security of your data.
YOUR RIGHTS
You have the right to exercise certain rights regarding your personal data processed by HITEXIS. These rights include:
- Right of access: You have the right to request access to your personal data and obtain information about how it is being processed.
- Right to rectification: If you believe that your personal data is inaccurate or incomplete, you have the right to request its correction or amendment.
- Right to restriction of processing: Under certain circumstances, you have the right to request the restriction of the processing of your personal data. This means that HITEXIS will limit the processing of your data for a specific purpose or period.
- Right to data portability: You have the right to receive your personal data in a structured, commonly used, and machine-readable format and transmit it to another data controller, where technically feasible.
- Right to erasure: You have the right to request the deletion of your personal data in certain circumstances, such as when the data is no longer necessary for the purposes for which it was collected or processed.
To exercise these rights or if you have any concerns or questions about the processing of your personal data, you can contact HITEXIS using the contact information provided below. HITEXIS will review and evaluate each request in accordance with applicable law and respond to you within 30 days. Please note that HITEXIS may need to verify your identity before disclosing any personal data or making any changes, and may request additional information from you for this purpose.
If you believe that HITEXIS has processed your personal data unlawfully, you have the right to lodge a complaint with HITEXIS using the contact details provided or with the relevant data protection supervisory authority.
CHANGES TO PRIVACY POLICY
HITEXIS may update or revise the Recruiting Policy periodically to ensure compliance with applicable laws and to reflect any changes in our privacy practices. The updated policy will be effective as soon as it is published on the HITEXIS website.
The current Recruiting Policy is always available on the HITEXIS website at www.hitexis.com.
CONTACT INFORMATION
If you have any questions or concerns regarding our Recruitment Policy, please contact a HITEXIS Data Protection Specialist via email: info@hitexis.com, or by phone at +371 23552443, or by mail at the following address: Gustava Zemgales Gatve 78-1, Riga, Latvia.
If, in cooperation with HITEXIS, we are still unable to assist you with the data processing issue, you may file a complaint with the Data State Inspectorate at 17 Elijas Street, Riga, LV-1050.
